Create an event and organise a multi-day shoot

Events track projects linked to clients. A project can contain dated shoot sessions.

Before you start: Studio Owners and eligible Managers; select a real, unarchived client. Creating an active event is subject to the studio's booking entitlement.

1. Open Events → New Event.
2. Choose the Client, Event Name, Event Type and Start Date. Use Add more details for End Date, Location and Notes.
3. Select Create Event.
4. Open the event → Shoot schedule. Enter each session's name, date and optional times/location, then choose Add Session. Repeat for the separate parts of the shoot.

What happens next

The event appears in Events. Added sessions are listed in its Shoot schedule and appear in the client's portal schedule.

Things to know

An event's end date cannot precede its start date. A session end time requires a start time and must be later than it. Sessions do not automatically establish that all staff are assigned or available.

If something goes wrong

For Client not found, check the client is real, active and in your studio. For a booking-limit message, review your account entitlement instead of repeatedly submitting. For wrong schedule times, check the entered dates/times and studio timezone.